Top 5 Tips to Get the Best Quote from a Moving Company
Author: Republic Packers and Movers Date: 29/08/2025 03:45 PM
Let's face it: moving can be expensive. While you should never choose a packers and movers company on price alone, nobody wants to overpay. The secret to getting a great, fair quote isn't about haggling—it's about being a well-informed customer. As industry insiders, we're sharing our top five tips to help you get the best possible estimate for your move, ensuring you get great value without any nasty surprises on a moving day.
1. Declutter First, Call Later
This is the golden rule. The single biggest factor in the cost of your move is the volume and weight of your items. Many people make the mistake of calling for quotes while their home is still full of things they no longer need or want.
Your Action Plan: Before you even pick up the phone, go through every room. Be ruthless. Sort items into piles: Keep, Donate, Sell, and Recycle. That old college textbook collection, clothes that no longer fit, and the small kitchen appliances you never use? Let them go.
Why It Works: A company quotes based on what they see. By reducing your load, you're fundamentally reducing the cost. You'll pay for fewer boxes, less packing material, and less space on the truck. It’s a win-win: you get a better quote and start fresh in your new home.
2. Be Specific and Accurate During the Survey
Whether the survey is virtual or in-person, your accuracy is key. A quote is an estimate, and inaccurate information leads to price adjustments later.
Your Action Plan: When the representative asks what you’re moving, be thorough. Don’t forget the garage, the attic, and that heavy bookcase in the corner. Specifically point out any large, heavy, or special items like a piano, a grandfather clock, a large aquarium, or a motorcycle.
Why It Works: This allows the company to give you a precise quote that includes all necessary labour, special packing materials, and equipment. If you spring a piano on them on moving day, expect a hefty last-minute charge. Transparency from the start prevents this.
3. Choose Your Moving Date Wisely
Moving companies have peak seasons and days. If your schedule is flexible, you can use this to your advantage.
Your Action Plan: The beginning and end of the month, as well as weekends, are the most expensive times to move. If possible, aim for a mid-month, mid-week move. Companies are often less busy and may be more willing to offer a competitive rate to fill their schedule.
Why It Works: You’re leveraging basic supply and demand. A company with several free trucks on a Tuesday is more likely to negotiate than one that is fully booked for the entire weekend.
4. Get Multiple On-Site Quotes (But Don’t Just Pick the Lowest)
Never, ever accept a quote given over the phone without a visual assessment. Always insist on an in-person or video survey.
Your Action Plan: Get detailed, itemized quotes from at least three different reputable companies. This gives you a clear picture of the market rate for your specific move.
Why It Works: This protects you from both overpaying and from suspiciously lowball offers. A quote that is drastically lower than all the others is a major red flag. It often means the company uses subpar materials, unskilled labour, or will hit you with hidden fees later. Compare the services included in each quote to understand the value, not just the price.
5. Ask the Right Questions
How you interact with the company can reveal a lot about their pricing and professionalism.
Your Action Plan: When reviewing the quote, ask pointed questions:
"Is this price all-inclusive, or could there be additional charges for parking, tolls, or stairs?"
"What is included in the packing materials? Are there different quality boxes?"
"How does the insurance work? What is the claims process?"
Why It Works: A trustworthy company will answer these questions openly and clearly. Their willingness to explain the details shows transparency and builds confidence. This helps you avoid companies with hidden fees and ensures you are comparing apples to apples when looking at different quotes.
Getting the best quote is about being a prepared and proactive customer. By following these tips, you’ll not only secure a competitive price but also identify a professional and honest company that will make your move a smooth and positive experience.